Cashbook for small business book keeping

A cashbook can be a simple hand-written book, a spreadsheet or a computerised system. If you maintain your cashbook it will help you manage your finances, cash flow, account systems and tax returns.

A cashbook records:

money paid into your account (how much and where from)
money paid from your account (how much, to whom and what for)
monthly and annual totals for specific items
monthly and annual totals for all income and expenses
current bank balance

Cashbook tips

start each month on a new page or spreadsheet
make sure you have enough columns (at least 16 in a manual cashbook)
record cheque numbers (for easy bank reconciliation)
set up separate columns for GST paid and received
enter payments, fees and other items from your bank statement each month
at the end of each month, add all the columns up and make sure the total of the “income” columns equals “receipts”, and the total of the “expenditure” columns equals “payments”
the opening balance of your bank statement, plus income, less expenditure or any unpresented items should equal your closing statement balance as at that date.

Download a completed example and related notes.

For more information please visit the ATO website.